CrossWorks: The Institutional Repository for the College of the Holy Cross

CrossWorks Collection Policy

• The work must be scholarly in nature, research oriented, creative or of institutional significance.
• Student work must be vetted through an established academic department, program or faculty advisor.
• Contributors may include non-affiliated scholars if they are co-authoring with Holy Cross authors or are affiliated closely with the College, e.g., professor emeritus
• There is no formal limit to file size or amount of material.
• Most file formats are acceptable.
• Some material may be available only to the Holy Cross community.

Items eligible for submission may include but are not limited to

• Published articles (when copyright and/or license allow)
• Book chapters
• Working papers
• Honors theses
• Faculty-sponsored or Faculty-student collaborative projects
• Journals published by the Holy Cross community
• Data sets
• Images
• Videos
• Audio recordings (for example, oral histories)

What you do:

1.  Review and complete the CrossWorks Submission Agreement.  If you have any questions, contact crossworks@holycross.edu.

2.  Provide the digital file of the work.

• Email to crossworks@holycross.edu

3.   Create a Digital Commons account (optional).  This provides you with access to an Author Dashboard where you can review download and readership information.

• This step is not required, but it provides you with more flexibility and control over reviewing  your download information
• If you do not create a Digital Commons account, you will receive monthly download reports at the email address you provide.

What we do for you:

1. Upload material to CrossWorks.  We use the bepress Digital Commons submission form  to create the metadata and citation for each work.  Access is provided in the form of a downloadable PDF file.

• Once your work is posted, you will receive an email containing a permanent and stable link to the item.

Please Note:

• Permission for images, charts, and other materials incorporated into the paper are the responsibility of the author.
• Compliance with the IRB is the responsibility of the author.

The CrossWorks Submission Agreement is an online web form. To complete:

1. Click the blue Continue button to acknowledge that you have read and agree to the Adobe Terms of Use.
2. Select an access option (Required)

• Open Access (preferred) permission to make Work available online for anyone to read
• Limited Access permission to make Work available online for anyone to read after a delayed release
• Restricted Access permission to make Work available only to users logged in to the Holy Cross network, with the option to make it available to anyone online after a delayed release
• Metadata Only submit the Work in its entirety, but give permission to display the Work’s title, author(s), date, date, and abstract available online for anyone to read. The Work itself will not be accessible or downloadable by any users

3. Fill in the rest of the required information. Required fields denoted by an asterisk. Author and date are automatically filled in when signed.

• Include a College of the Holy Cross and/or external email address where permission form and download reports can be sent
• Add the Title of the project
• Add any important Keywords, preferably that are unique from words in the title. Think of terms you would use to find this item
• Include the Department the work has been written under
• Faculty Advisor - Required if the submission is part of or related to faculty-sponsored research or another project, or has been reviewed by an advisor. Adding the advisor’s name indicates that the intention to submit the work to CrossWorks has been discussed and approved. Advisors will be cc'd on upload notifications
• Please indicate the Criteria the Work meets

4. Digitally sign the form
5. Once all required fields are filled in, click the blue Click to Sign button at the bottom of the screen
6. You will receive an email to verify your email for your submission to be complete

You will receive a confirmation email. Keep this for your records.